and you are still the backup.
Most centers run check-in, parent messages, billing and licensing paperwork in different places. The director ends up holding it together by hand.
Rooms combine at open and close and staff rotate through breaks. The count is right until it isn't.
How Bloomz answers this →Authorized adults on a sheet, the custody order in the office. A new face at 5:45 is a judgment call.
How Bloomz answers this →Late payments, subsidy copays and late fees tracked across an app and a spreadsheet.
How Bloomz answers this →Bottles and naps on a sticky note, copied onto a sheet at closing while the parent waits.
How Bloomz answers this →A translated message, maybe, but the app, the forms and the invoice stay in English.
How Bloomz answers this →Drills on the wall, CPR cards in a drawer, sign-in sheets in a box. The visit is a scramble.
How Bloomz answers this →What comes off the director's desk.
Most of a director's week goes to chasing, copying and filing. This is the work Bloomz takes over.
Autopay collects it, late fees apply on their own, and one tap reminds the families who are behind.
Families check in at the kiosk and sign. The sign-in sheet for any day is a print button.
Teachers log the day in taps. The daily report, with photos, goes to the parent at check-out.
Signed attendance, ratios, drills and staff credentials come out of Bloomz, with a Washington DCYF attendance export.
Follow one day at a childcare center.
Every moment below runs on Bloomz. Tap a stop to open the screen staff and families see. Little Harbor Early Learning is our demo center.
Drop-off
Carmen checks in Sofia and Mateo at the kiosk, answers the health check and signs. Both rooms see them arrive.
Families and staff check in on the same kiosk, with a PIN or a QR code.
Check-in apps stop at the door. Billing tools stop at the invoice. Bloomz carries the whole day, on one record per child.
Everything your center runs on, in one place.
Five parts of the day, one record per child, translated into 250+ languages.
What childcare software should do in 2026
Ask any vendor these questions, including us. Here is how Bloomz and Brightwheel answer, from each one's public pages.
| Ask for | Bloomz | Brightwheel |
|---|---|---|
| The whole app in the family's language, 250+ languages | ✅ Menus, forms, invoices and pickup screen, both directions | Different: a Spanish toggle is shown; no language count is listed |
| Free for families | ✅ No parent subscription, ever | Different: parent pricing is not stated on the pages we read |
| Payment rates published before the call | ✅ Cards 2.95%, no per-transaction fee; ACH 0.6% | Different: pricing is by request; no payment rates are listed |
| A Best Price Guarantee | ✅ We beat a written competitor quote by 10% | Not listed† |
| Center website with the inquiry page connected | ✅ Included option, quoted per center | Different: a linkable or embeddable interest form is listed; a website builder is not |
| Parent Q&A AI that answers from your own documents | ✅ With citations, in the parent's language | Different: an AI assistant answers operator questions from live program data; parent Q&A is not listed |
| Alerts by app, SMS and voice call | ✅ Voice in about 49 languages | Different: SMS and mobile alerts are listed; voice calls are not |
| Visitor management with watchlist screening and badges | ✅ | Not listed† |
| Staff scheduling with a ratio check | ✅ Shifts by room and role, published to phones, call-outs with cover, scheduled vs actual | ✅ Staff scheduling, absences and real-time room ratios are listed |
| Licensing records beside check-in and billing | ✅ Ratios, drills, staff credentials, Washington DCYF export (not yet on DCYF's approved list) | Different: compliance through check-in, health checks and ratio tracking is listed, with state licensing requirements as a resource |
| Import of tuition plans and past invoices | ✅ Plus opening balances and an autopay request to families | Different: rosters and billing rate cards are listed as migrated; past invoices are not |
| A 1:1 onboarding specialist and a 24-hour import | ✅ Your data imported within 24 hours of receiving your export | ✅ A 1:1 specialist and migration in under 24 hours are listed |
What Bloomz has that Brightwheel's public pages do not list
Each row is a feature Bloomz has today. For each one we checked Brightwheel's own pages and name the page we read. "Not listed" means the term does not appear on the page named. Brightwheel is ahead of us in places, and the table above says where.
| Only in Bloomz | Bloomz | Brightwheel's pages | Source |
|---|---|---|---|
| One-click export of everything, including every photo, video and message | ✅ Roster, attendance, care log, billing, staff, every photo and video, every message | No data export, message export or photo export is listed | mybrightwheel.com/features, read 2026-10-24 and checked again 2026-10-25 |
| A website for the center, published from the app | ✅ Your own site with the enrollment inquiry page connected | A linkable or embeddable interest form is listed; a website builder is not | mybrightwheel.com/features and /communication/, read 2026-10-24 |
| Parent questions answered from the center's own documents | ✅ Parent Q&A AI, with citations, in the parent's language | An AI assistant answers operator questions from live program data; parent Q&A from documents is not listed | mybrightwheel.com/ai-assistant/, read 2026-10-24 |
| Alerts by voice call | ✅ Voice calls in about 49 languages, beside app, SMS and email | SMS and emergency alerts are listed; voice calls are not | mybrightwheel.com/communication/, read 2026-10-24 |
| Visitor management with watchlist screening and badges | ✅ Visitor and contractor sign-in | Not listed | mybrightwheel.com/features and /childcare-forms/, read 2026-10-24 |
| A ratio check by room and hour before the week, using expected attendance | ✅ Staff scheduled against children expected from check-in history, by age band | Real-time room ratio monitoring while scheduling is listed; expected-attendance forecasting for scheduling is not | mybrightwheel.com/childcare-staff-scheduling-software/, read 2026-10-24 |
| Payment rates published before the call | ✅ Cards 2.95%, ACH 0.6%, on the pricing page | Pricing by request through a Request pricing form | mybrightwheel.com/pricing, read 2026-10-24 |
† Not listed on the Brightwheel pages we read on 2026-10-24 (home, features, pricing, security, switch-to-brightwheel, ai-assistant, crm-and-enrollment-forecasting, menu-planning-software, communication, childcare-forms, staff scheduling, progress report, daily schedules, cacfp-software, features/learning). Verify directly with the vendor.
Pick the part of the day you want to fix first.
Send your export. Your data is in within 24 hours.
Send your export from Brightwheel, Procare, Lillio or Kangarootime. A 1:1 onboarding specialist for your center. We import your data within 24 hours of receiving your export. Preview every row before anything saves, then invite families when you're ready.
Imported in a day.
Families invited on your schedule.
A 1:1 onboarding specialist for your center. We import your data within 24 hours of receiving your export. Children, families, pickup lists, health records, tuition plans, past invoices and opening balances come across, and you preview every row before anything is saved. Families re-enter their card unless your old app transfers it, so one request asks every family to set up autopay.
The Bloomz center guarantee.
Common questions
One app for childcare centers and preschools: kiosk check-in and pickup, live room ratios, photos and messages, forms, tuition on autopay and licensing records, free for families and translated into 250+ languages.
Bloomz is quoted per center on a short call, with a Best Price Guarantee: we beat a competitor's written quote by 10%. Payment rates are published: cards 2.95%, ACH 0.6%. Families pay nothing.
Yes. A 1:1 onboarding specialist for your center. We import your data within 24 hours of receiving your export. The import covers children, families, pickup lists, health records, tuition plans, past invoices and balances from Brightwheel, Procare, Lillio and Kangarootime exports, and you preview it before anything saves. Most centers go live with families at the start of a month.
CACFP claim filing, scoring DRDP or Teaching Strategies GOLD, and running payroll (approved staff hours sync to QuickBooks Payroll or Gusto). Outside Washington, subsidy attendance stays in your state's system.
Help in the app, by email or from the help center. Bloomz's AI support agent works every request around the clock, and a person picks up anything it can't solve.