Your season ends. The trophies are handed out, the last field permit is returned, and for about three weeks nobody is texting you about a 9 a.m. kickoff. This is the best moment you will get all year to change the software your league runs on.
It is also the moment most boards put it off, because switching sounds like a project. It is smaller than it sounds, and the reason is simple. A league rebuilds almost everything every season anyway: new registration, new divisions, new teams, a new schedule. If you open next season’s registration in a new system, you are not migrating a league. You are starting the next season somewhere else.
This guide is for the board member who ends up owning that decision. It covers what to export from TeamSnap, what to set up in Bloomz, how families move, and what stays behind. If you are still comparing options, read TeamSnap alternatives for youth sports leagues first. The short version of the Bloomz side lives on the switching page.
Why the season break is the right time
Do not switch mid-season. Families have the old app on their phones, coaches have their groups, and a rainout in week five is a bad day to learn a new tool. Finish the season where it is.
The break works because three things line up:
- Nothing is in flight. No games, no open payments, no half-played brackets.
- Registration for next season has not started, so families will make a fresh choice anyway.
- You have time to try the new system with a small group before you announce it.
What to export from TeamSnap, and when
Export before you tell anyone you are leaving, and before your last payment has settled. These are the files worth keeping. TeamSnap documents each one, and we link to its help pages so you can follow its steps.
- Members. Organization admins can export the member list as a CSV, which is emailed to you. See TeamSnap’s article on exporting a roster list. Note that a team roster export leaves out photos and custom fields, so export at the organization level where you can.
- Registration reports. Registrations, fees and waivers can be exported as CSV. See exporting registration reports.
- Transactions. Registration and invoicing transactions can also be exported. See how to export transactions. Your treasurer will want this for the year-end books regardless of what you do next.
- Anything you want a picture of. Final standings, the season schedule as a PDF, the sponsor list. Screenshots are fine.
Do this as of October 2026 and check the steps again when you do it, because help pages change.
What stays behind
Be honest with yourself about this part, so nobody is surprised in March.
- Photos and chat history do not move. If a team has photos from a tournament that parents love, download them first.
- Old game scores and standings can be saved as a PDF or spreadsheet, but there is no reason to rebuild last season inside a new system.
- Family accounts are not carried over. Parents sign up for the new season the way they do every year: they register.
There is no one-click TeamSnap import in Bloomz, and we will not pretend otherwise. What Bloomz has is a general CSV import with column mapping and a preview before anything is saved. If you want your returning families already on file, your TeamSnap member export is the input.
What to set up in Bloomz
Do these in order. Each one takes an evening, not a month.
- Create the league and add your board. Give directors, registrars and treasurers their roles.
- Set up the season. Enter your divisions with their birth-date windows, capacity, price and waiver. Bloomz creates one registration program per division in one step. The detail is in registration by birth year and on the registration page.
- Decide fees. Early-bird dates, sibling discounts, payment plans, and whether families or the league cover card processing. The treasurer’s guide walks through each choice.
- Add your coaches and volunteers. Track their SafeSport and concussion training and any background check records, with reminders before they expire. See volunteer coach certifications.
- Import returning families if you want to. Use the CSV import, map the columns, check the preview, save.
- Try it with a small group. Ask two or three families and one coach to register as a test. You will find any wrinkle in an hour.
How families move
Families do not need a migration. They need a link and a reason.
- Put one clear message on your website and in your last email of the season: next season’s registration is here, and here is the link.
- Registering puts the child on the division roster. Parents see which divisions their child fits by birth date, sign the waiver and pay in the same flow.
- Families who already use Bloomz for school or another team see the new league in the same app.
- Coaches who want to start a team on their own can create one for free in about two minutes, and parents join with a code or link.
Tell families the plain truth about what is different: new app, new link, same teams. If a parent worries about losing the old group chat, remind them the chat belonged to last season.
A suggested pace for your board
Two weeks before the last game. Pick the board member who owns the move. Request your TeamSnap exports. Read the side-by-side comparison and agree on your must-haves.
Last week of the season. Download photos and standings. Run the three exports. Store them somewhere the next board can find, not on one person’s laptop.
Early in the break. Set up your league, divisions and fees in Bloomz. Ask our team to set up your league with you if you want a second pair of eyes.
Next. Test registration with a handful of families. Fix anything odd. Draft the announcement.
Then. Announce, open registration, and send one reminder at the halfway point of the window.
After registration closes. Build teams with the team builder, generate the schedule with the scheduler, and publish. Families get one notice per team, not a stream of changes.
What it costs you to switch
Time, mostly: a few evenings from one organizer, and one announcement. Bloomz is built to cost less than TeamSnap in total, processing included, though we do not publish league pricing yet, so ask for a quote and put it next to the one you have now. The true cost worksheet shows how to compare them fairly.
Before you commit
Ask yourself two questions. Is there anything in your current setup that you actually use every week and cannot live without? And what would it cost you, in volunteer hours, to run one more season exactly as you do now? If the answers are “nothing” and “too many,” the break is your window.
Ready to look? See the switching page, or start at Bloomz for Leagues.
