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Bloomz for Childcare & Preschools›Meals & CACFP Records
Meals & CACFP Records

Meal counts your sponsor can use, from the same app that checks children in.

Menus by CACFP component, a meal-pattern check, per-child category and counts exported for your sponsor.

Plan menus by CACFP meal component and check them against the USDA meal-pattern table for each age band. Staff record meals in the care log, and Bloomz counts a meal only for a child who was signed in. Each month you export the counts for your sponsor, and each day you can print the meal count sheet. Bloomz records and exports. It does not file claims, and it does not tell you that your center is compliant. Pricing is quoted per center.

Menus by CACFP componentMeal-pattern check by age bandFree, reduced or paid per childCounts checked against attendanceMonthly sponsor exportDaily meal count sheetEntries not counted, with reasonsYou file with your sponsor
Little Harbor Early LearningMeals and CACFP records · Check the menu
Menu check · Lunch, ages 3 to 5
MilkWhole milk
VegetableRoasted carrots
FruitApple slices
GrainBrown rice
Meat or alternateNothing listed
Compares the components listed with the USDA table. It does not check serving sizes.

Meal components against the USDA table, by age band.

Step 1 of 2: Check the menu
Illustrative screens with demo data
01

A menu check before the meal is served

Tag each menu item with the components it provides: milk, fruit, vegetable, grain, meat or meat alternate. The check compares the components a meal lists with the USDA table for the age band and meal, and shows what is missing. It checks components, not serving sizes, and a menu with no tagged items is shown as unchecked rather than failing.

✓
Five components: milk, fruit, vegetable, grain, meat
✓
By age band and meal: breakfast, snacks, lunch, supper
✓
Components only: serving sizes are not checked
✓
Allergen flags: stay on the menu
02

Counts that match who was actually there

Teachers already log meals in the care log. Bloomz counts a meal once per child, per day, per meal, and only when the child was signed in. A bulk lunch entry for the room never counts an absent child. Meals left out are listed with the reason, so staff can fix them: not present, no meal type, a snack not marked morning or afternoon, a bottle entry or a duplicate.

✓
Signed in only: absent children are not counted
✓
Once per child per meal: duplicates are listed
✓
Entries not counted: each with its reason
✓
The center's local days: and calendar months
03

Exports for your sponsor, and a category only admins see

A center admin sets each child's free, reduced-price or paid category. Families and room staff never see it, and every change is logged. The monthly export gives counts by day and meal for free, reduced, paid and category not set, with your site number. The daily meal count sheet lists each child signed in, with a mark under every meal counted. A child with no category is shown as not set, never guessed.

✓
Monthly export: CSV or PDF, with your site number
✓
Daily meal count sheet: each child and each meal
✓
Category is admin only: every change is logged
✓
Every download is logged: who, which export, when
Questions we hear

Common questions

Does Bloomz file CACFP claims?

No. Bloomz records meals and exports the counts for your sponsor, or for a claims tool such as KidKare. Filing stays with you and your sponsor.

Does Bloomz tell us we are compliant?

No. The menu check compares listed components with the USDA table. Your sponsor and your state decide what is reimbursable.

Who turns it on?

CACFP is a setting inside Meals & Menus, off by default. It needs Meals & Menus on, and Check-In on for the exports. Only a center admin can turn it on, and your onboarding specialist can set it up with you.

Which ages does the check cover?

Infants (birth to 5 months, 6 to 11 months), ages 1 to 2, 3 to 5 and 6 to 12. Ages 13 to 18 are not in the table yet.

What about bottles and snacks?

A bottle or breast milk entry carries no CACFP meal, and a snack must be marked morning or afternoon to count. Both appear on the entries-not-counted list.

Will our sponsor accept the file?

The exports are plain tables a sponsor can read. We have not verified any sponsor's own import format, so ask your sponsor what they need.

Keep exploring

More of Bloomz for Childcare & Preschools

Care Log & Daily Reports
The parent sees their child's day. The teacher never rewrites it at 5:30.
Explore →
Check-In, Pickup & Ratios
Know who is in every room, and who is allowed to take them home.
Explore →
Licensing Records
When the licensor walks in, the binder is already on the screen.
Explore →
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